Best Ways to Find an Assistant

Business Coaching

Here's some information for you on the best ways to hire and find an assistant:

Many people look at resumes and think they have found the perfect assistant but I never found this to be the case. Although it states their qualities and experience, you never really know how qualified a person is until you interview them.

A resume only tells you so much.

I always have a list of 10 questions to ask them and write down what their response is during the interview. Some questions relate to what they know about the job and what they know about the company. I'm always impressed by someone who takes the time to go through my website and learn about the company. It's a small thing but it shows that they are keen on working for me.

Other questions I ask relate to how they handle certain situations, whether they want to stay in the company long term and what salary they are after. If their salary is way above what I'm prepared to pay then I omit them from my list. There is no point wasting their time or mine.

Finally, I get them to type for me and demonstrate to that they can do research on the internet. This shows whether or not the potential employee is cool under pressure. It's a simple task yet some employees get very nervous and start making mistakes. I want someone who is confident. This simple task can weed out those employees who will crack under pressure.

In my experience and those of many other entrepreneurs I've come in contact with, a great assistant is somebody that we can trust, both personally and professionally. An assistant will often be asked to undertake tasks that are personal, for example, organizing dinners, holidays, etc., so they are privy to a lot of personal information.

No boss wants their personal details being aired for the whole company to review. I cannot tolerate office gossipers, and if a potential assistant is one of them, believe me they won't last because everything always gets back to the boss. So although people would love to share some juicy gossip about their boss and their personal lives, if an assistant wants to keep their boss happy and therefore keep their job, they will practice restraint and discretion. If you find an assistant that fits these traits they will make your life much more enjoyable.

A personal assistant's personality is extremely important. Some people want a no-nonsense, serious type of person they know will get the job done. Personally, I want someone who not only can get the job done, but someone who also has a bit of a sense of humor, is gregarious and has a good energy about them, but can still carry themselves professionally in any situation.

Because you have so much contact with your assistant, exchanging ideas, going to meetings together, lunches, conferences, etc., you need to be able to "click" with that person. Just like any relationship you might have in your life. If I'm going to spend a lot of time with somebody, I don't want someone sullen who is just going to bring my mood down. I cannot afford to have somebody like that around me. It sucks the life out of me and everyone else around you.

A reference check is always important. An assistant who has worked for allot of companies is beneficial yet if they don't last long, this sets off red flags for me. I want an assistant who is stable and makes my job easier, not one who jumps from job to job every few months. I hope you've enjoyed these tips on how to find an assistant.

Anthony Khoury

at The Small Business Doctor

Aspiring entrepreneur and marketer. Loves building start ups and small business in general. Just released a book called The Beach Bum Millionaire: How to build a Million Dollar Business The Lazy Way

Comments (2)
Wendy Huang

Wendy Huang, Full Time Blogger and YouTuber at A Custom Blog in 4 Minutes

Hey Anthony, just want to say thank you for being so consistent with your articles, all of them being top quality as well :)! I actually can't wait to see what you've written every morning and I'm sure I speak for other Savvies as well :) Keep it up, and people reading Anthony's work for the first time - you can read his other articles by click on his profile and going to his articles tab - all top stuff!

Anthony Khoury

Anthony Khoury at The Small Business Doctor

thanks for the compliment Wendy, much appreciated