Maria Nikas
Maria Nikas Founder/CEO at Limitless Virtual Assistant

What is your favourite or preferred project management system?

These days there are so many management platforms such as Asana, Active Collab, Trello, Podio Teamwork PM. Which one do you use and why?

Top voted answer
Ling Lee

Ling Lee at Digital Marketing and Personal Branding

I used to use Trello, however, I didn't like the UI. I thought it was a little ugly to use, and it was confusing. Plus, they didn't have an app for my phone.

Now my main project management system is Asana an Google Drive.  Google Drive is awesome because it lets me collaborate in real time, and plus I can get everything done on Google - email, Google plus, and analytics.

Asana is just beautiful & simple. What more can I say?

Maria Nikas

Maria Nikas, Founder/CEO at Limitless Virtual Assistant

Thanks Ling, I'm also like using asana, I have tried so many.

Phil Khor

Phil Khor, Founder at

Top 10% Advertising

We use Asana a lot here at Savvy because it's incredibly powerful in tracking multiple initiatives, but it's also a great team communication tool, even with satellite teams. It can get quite a bit overwhelming if you're not used to working in a project environment, but otherwise it ticks most of the boxes for me.

James Norquay

James Norquay, SEO Director at

A few good project management systems worth trying are the following - 



- WORKetc 

Hard to pick one great one as all PM software above offer different areas of the product which assist the end user.

Iain Dooley

Iain Dooley, Owner at The Procedure People

I use *shudder* Basecamp CLASSIC.

I really want to use something else and constantly evaluate various PM systems that come my way, but the one feature that I simply can't do without is the ability to see a calendar with all milestones for all people across all projects.

Everything else is secondary and can be solved with processes or API customisations (albeit cumbersome to do so in places).

I've seen a few "gantt" plugins that purport to sit on top of Trello etc. but haven't had the chance to evaluate any yet ... if anyone else has some war stories or recommendations I'd love to hear them.


Lisa Ormenyessy

Lisa Ormenyessy, Business Coach and Marketing Specialist at

Iain, I 'shudder' use a to-do list - combined with outlook. Works for me :)

Steve Osborne

Steve Osborne, director at Stephen Roger Osborne


After looking at quite a few including a couple already mentioned and several highly sophisticated (expensive!) tools, I went with Project Bubble.

It fits my main criteria in that it's intuitive to use, shareable and has easily defined tasks. Plus, it's okay to look at.

Maria Nikas

Maria Nikas, Founder/CEO at Limitless Virtual Assistant

Hi Steve, I haven't heard of that one I must check it out as I like to know what is out there.

Stuart Reynolds

Stuart Reynolds, Partner at

At Fullstack we use Asana, and we find it the best for our team because of a few things:

  • It’s easy to create projects, tasks, and deadlines, and assign them to team members
  • It makes it easy to organise and prioritise tasks 
  • It’s relatively easy to use and works quickly

As you mentioned in your question, there are quite a few available options these days! As with anything, the best starting point is being clear about your criteria. A good foundation would be to consider your required features, pricing, permissions, integrations and mobile access. 

Project management also goes beyond the software, into project leaders, scalable processes and ongoing process refinements. We geek out on project management a little bit! 

We have a blog post about this too, in case that’s helpful. 

Narine Poghosyan

Narine Poghosyan, Manager at

Top 10% App Development

Based on my experience,  Asana is a solid, user- friendly project management tool, I will recommend.